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Committee Meeting Minutes Thursday 10th May 2007HARWICH & DOVERCOURT CRICKET CLUB
Committee Meeting Minutes – Thursday 10th May 2007
Present: C Semple, A Jones, C Page, W Poole, M Smith, L Davis, D Goff, G Moors, J Goff, C Rowland
Apologies: A Carmichael, R Lovett, P Brown, S Southgate, L Waby
Matters Arising:
i) Minutes from last meeting accepted as accurate and correct as of 10/05/07.
ii) The fixture card information is to be reviewed, as we believe there are possibly some errors and therefore have received it back from the printers.
iii) The Division C fixture against Ipswich, scheduled for Sunday 13th May, has been re-arranged for Sunday 22nd July.
iv) The new container has now been erected and a cheque for £723.00 has been sent to Hire Masters.
v) The newsletter will not now be released until mid-season, as we are awaiting replies for entries.
vi) We have had interest from Colin Perry in undertaking the new position of Pavilion Manager/Caretaker.
vii) Jackie Page would like some more definition on the cleaning role, and Mark is to liaise with Jackie.
viii) Alan has spoken with Lawrence Edwards regarding the state and condition of the pitch, and he agrees that the pitch is much better than when he last visited us, but disagrees with Trevor Mills on aspects of its up keep and preparation. Particularly his opinion that it only needs 20 minutes preparation at a time.
ix) Colin wrote to Mark Wilcox, giving his opinions on the condition of the pitch, highlighting our concerns over the outfield. There are a number of health and safety risk issues with its condition.
Correspondence:
i) A letter from John Rankin has been received, congratulating the 1st XI results and the publicity that has been received.
ii) Garry has received a letter from the E.C.B. informing us of an under 13’s tournament.
iii) Garry received an additional letter from the E.C.B. informing of guidelines of the rules for youngsters playing adult cricket.
vi) Colin Page has received information regarding the renewal of our Essex club membership. Warren will complete this and purchase two membership cards.
Treasurers Report:
i) Account Balance £1090.48/Money Manager £2410.49.
ii) £438.00 has been received so far for annual subscriptions. Members have two more weeks to get subscriptions to captains, then a sheet will go on the notice board informing of those who need to pay.
iii) Match fees were received from Lee and Carolyn.
iv) Sponsorship of £35.00 has been received from Andy Gosling and Sponsorship of £200.00 has been received from Colin Perry. Thank you letters will be sent to both.
Bar Managers Report:
i) Account Balance £789.00.
ii) The account balance appears relatively low, but stock levels are reasonably high.
iii) The electric bill is due to be paid.
iv) A bar bill of approximately £ 500.00 is due.
v) Colin Horne has been paid for his carpentry, in hanging 3 new doors, putting up the shelf for the digibox and fitting a new lock on the television cabinet. In total, this came to £431.00 which includes supplying materials and the fitting.
vi) £250.00 has been put towards the new container.
A.O.B:
i) A new batch of 12 club caps have arrived at a total cost of £116.68 and will be sold at £10.00 each.
ii) John Lawrence’s’ subs will be waived as pro-rata payment for petrol from last season.
iii) The Committee agreed that the coaching membership’s for Warren and Garry should be paid by the club.
iv) Garry will ensure that all of the clubs’ youth coaches have their CRB checks up to date. It is believed that our most recent addition to the coaching staff, Phil Armstrong, may need to have his updated to specifically include cricket.
v) Carolyn has received a letter and form from the Lords Taverners, informing that we can get kit donated every two years. Warren will look into this further.
vi) Mark suggested that the club purchase a new set of match stumps and this was agreed by the Committee.
vii) We have a junior ladies team entered in a youth league next year.
viii) The Mistley 6’s tournament went well and all who attended enjoyed themselves. Mistley were keen to invite us again next year.
Date of next meeting: Thursday 21st June 2007 at 1930 hrs
Agenda:
1) Apologies
2) Matters Arising
3) Correspondence
4) Fixture Secretary’s Report
5) Treasurers Report
6) Bar Managers Report
7) Championship Representatives Report
 A.O.B.
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